The Community of Science (COS) website
will be managing our abstract submissions this year. The COS site
will be available for submissions beginning Monday, August 25, 2008.
To facilitate reviews and scheduling, all abstracts will be submitted
via the website. Click here for detailed submission instructions
and click here for the link to the COS website. Special arrangements
may be worked out through the SPR administrative office for those
unable to access the Internet.
The online abstract submission site
is now open. Submission deadline is October 20, 2008.
Presenting Author Acceptance notifications will be e-mailed in mid-February
Presenting Author Schedule notifications will be e-mailed late-March
The complete schedule will be available April 2009.
Please note that abstract text cannot
exceed approximately 400 words, or 2800 characters including spaces.
Abstracts to SPR should focus on the
theme of the SPR Annual Meeting and the mission of SPR and may consist
of reports of empirical findings, discussions of theoretical, conceptual
or methodological issues, and presentations of innovative work in
the field of prevention science. Research conducted at all phases
of the prevention research cycle are welcomed, including studies
of epidemiology, etiology, preventive intervention trials, demonstration
projects, policy research, natural experiments, program evaluations,
clinical trials, prevention-related basic research, pre-intervention
studies, efficacy and effectiveness trials, population trials, and
studies of the diffusion/dissemination of science-based prevention.
Researchers, practitioners, and advocates
within all content areas of public health, education, human services,
criminal justice, and medical science that focus on preventive behavioral
interventions, prophylactics, or health policy strategies are welcome
to submit on relevant topics, including, but not limited to health
promotion, maternal health, infant and child health, mental health/mental
disorders, family conflict, substance abuse and addiction (alcohol,
tobacco, illicit drugs), suicide, violence, delinquency, crime,
academic failure, dropping-out of school, cardiovascular disease,
cancer, HIV/AIDS and other sexually transmitted disease, unintended
pregnancy, unemployment, occupation safety, auto accidents, unintended
injury, poverty, welfare, and managed care.
Further, SPR strongly encourages submissions
by early career prevention scientists, including graduate students,
post-doctoral fellows, and researchers who have recently begun to
One of SPR’s missions is to facilitate
the development of more junior prevention scientists. We encourage
senior researchers to collaborate with early career researchers
and submit linked abstracts for presentations on specific themes
or individual projects. These need not be limited to organized paper
or poster forum presentations.
Given the limited time and rooms for
oral presentations, we are especially interested in organized paper
symposia and poster forums that include authors from a variety of
research groups and from more than one project. The Program Committee
also encourages organized paper symposia and poster forums consisting
of several authors from single research studies, such as multi-site
and/or longitudinal studies.
We are continuing to accept submissions
for organized poster symposia which was a new format introduced
at the 2004 annual meeting. The organized poster forum combines
the individual interactions of a poster presentation and the extended
group discussion opportunities of an organized symposium.
We encourage authors to consider submitting
an individual poster presentation. We seek broad participation in
the conference, and many individual poster presentations can be
accommodated. We will again combine the two evening poster sessions
with receptions to enhance camaraderie.
Please note that all submissions must
be in English as all presentations will be in English.
Individual Paper Presentation
Abstracts of individual research papers may be submitted for a 15-minute
oral presentation. A maximum of three individual papers will be
grouped together based on a theme within a 90-minute concurrent
session. A volunteer chair will facilitate an extended period of
open discussion following the three oral paper presentations.
Individual Poster Presentation
Poster displays allow presenters to discuss their research with
interested colleagues during a two-hour block of time. The poster
sessions will be held in the early evening along with a reception,
and will not compete with any other sessions.
Organized Paper Symposium
An organized paper symposium provides for multiple oral research
presentations to be made on a single theme involving a brief introduction
by the chair, 3 (maximum) presenters, with one discussant (encouraged,
though optional) and open discussion from the floor. Presenters
have 15 minutes to present the core content and the discussant has
15 minutes to comment upon the presentations with 30 minutes reserved
for interactive discussion, facilitated by the chair, between the
presenters and the session audience. An abstract should be submitted
that describes the overall symposium, and separate abstracts should
be submitted for each proposed presentation (that is, 4 abstracts
should be submitted for a symposium with 3 presenters).
Organized Poster Forum
An organized poster forum provides for multiple, 4-8 (maximum),
poster research presentations to be made on a single theme. Posters
will be displayed for a 45-minute period allowing time for presenters
to individually discuss their research with the session audience
as they move through the posters. 15 minutes is allocated for comments
from a discussant (encouraged, though optional) and 30 to 45 minutes
(if no discussant) of general discussion, moderated by the chair,
between the presenters and the session audience.
A roundtable discussion/scientific dialogue (RD/SD) does not present
research findings, but rather addresses an area or issue of fundamental
importance to the field, in a format that encourages a lively exchange
of different points of views. Examples include training and funding
opportunities in prevention, priorities in prevention, and advocacy
for the use of scientific approaches to prevention. The RD/SD chair
and the panel of 3-6 discussants often include members/people outside
the research community. The 90-minute RD/SD should include a brief
introduction clearly outlining the issues presented by the chair
followed by each of the discussants elaborating on their different
viewpoints and perspectives on the issue. Then the chair facilitates
extended open discussion with the session audience and the discussants.
The RD/SD abstract submission should include only one abstract (unlike
an organized symposium), which should include the names of the chair
and the discussants, an outline of the issue and varying viewpoints
and indicate which discussant will be elaborating on each viewpoint.
Abstracts are encouraged that describe prevention-related technology
and science-based prevention program materials. A technology demonstration
session will be presented during the conference for "hands-on"
presentations of technology, such as statistical analysis programs,
data collection instruments and techniques, literature search techniques,
or science-based prevention curricula. The technology demonstration
session will be held in the early evening along with a reception
concurrently with the poster sessions.
All persons associated with an abstract
submission shall be included in the abstract author information.
Please select author roles carefully. To maximize participation
in oral presentations a limit on a Presenting Author’s abstract
submissions has been instituted. Oral presentations are limited
to TWO per person, therefore when inviting your presenters for an
organized symposium, confirm that they have not already committed
to more than one other organized symposium presentation, an individual
oral presentation, or a poster forum presentation. Chairing a symposium
or being a discussant does not count as an oral presentation.
Entered By –
This individual is responsible for accurate entering of all abstract
information and may or may not be an author or presenter. There
is a minimum and maximum of one “Entered By.”
– This individual is the primary
author of the abstract and/or research paper. The primary author
may or may not be a presenting author and may or may not attend
the meeting. There is a minimum and maximum of one “Primary
– This individual is the presenter
for oral (both individual papers or within an organized symposium)
and poster presentations and technology demonstrations. This individual
must attend the meeting. There is a minimum and maximum of one “Presenting
Author.” A presenting author is limited to TWO oral presentations
in the meeting.
This individual(s) is a co-author on the abstract and/or research
paper. Co-authors may or may not attend the meeting. There is no
minimum or maximum requirement for “Co-Authors.”
This individual organizes the symposium, roundtable/scientific discussion
or poster forum. The chair is responsible for coordinating the presenters’
abstracts, selecting the theme for the submission and that the presenters
and discussant attend the meeting. The Chair acts as moderator to
ensure presenters keep to the 15-minute time limit and to facilitate
the open discussion segment of the session. The Chair must attend
the meeting. There is a minimum and maximum of one Chair for an
organized symposium, roundtable/scientific dialogue and poster forum.
This is an optional role in organized symposia and a role in roundtable
discussions/scientific dialogues. Discussants are not expected to
give presentations. In an organized symposium a discussant’s
role/goal is to identify common themes among the presentations,
clarify the “big-picture,” and integrate the research
presentations. In a roundtable/scientific discussion a discussant’s
role is to elaborate on varying perspectives within the specified
area or issue. Discussants are not limited to the number of organized
symposia or roundtable/scientific dialogues in which they participate.
Note to all Presenting Authors, Chairs
and Discussants – If your abstract(s) and session(s) are accepted
you are required to register for the meeting.
Abstract Submission Rules
The direct URL for the Society for
Prevention (SPR) COS abstract submission site is http://ams.cos.com/cgi-bin/login?groupId=32607&meetingId=300
or you can click here to go to the COS Log in Page. Note: you must
activate cookies to use the COS site. When you are on the COS site
each abstract submission step has its own set of instructions displayed.
It is important to note that throughout
the abstract submission process you MUST press the "Acknowledge
and Continue" button at the bottom of the page.
by Step Abstract Submission Guidelines
The direct URL is http://ams.cos.com/cgi-bin/login?groupId=32607&meetingId=300
OR click here
to link to the COS Log In Page.
Enter your COS username and password.
New to the COS System? Click on the link “Create a New Account”
o Another screen will appear, asking
you for some information.
o COS will then email you your username and password.
After you log in, you will be taken
to the Electronic Submission page.
Click Create/Edit an Abstract to begin
the submission process or to edit an abstract that you’ve
The next page, Status of Current Documents
page, lists all the abstracts associated with your name. This page
will be blank (you will not see any abstracts associated with your
name) when you log in for the first time unless someone else has
entered an abstract with you as one of the authors.
You can “Create a New Abstract”
or “Edit” an existing abstract.
The status (draft, submitted, accepted,
rejected) of all your abstracts (if you have already started some)
is listed in the table as well.
Identify the type of abstract you are submitting. You must select
one type of submission, and you cannot change the submission from
one type to another once you have made that choice. i.e., you cannot
change a submission from a poster to a paper once you have begun.
From here you are taken to the actual
submission process. The submission steps are listed on the left-hand
side of the screen, and they will automatically be checked off as
you complete each step of the submission process. You can go to
any step by clicking on it.
Identify authors for each submission.
The screen will allow you to see up
to three authors at one time, although you may have to scroll down
the screen to see all the information on each author.
You should identify which person listed may edit the submission,
and you should identify each person as one of the following:
• Entered By (the person doing the actual submission)
• Primary Author
• Presenting Author
• Chair (organized paper and poster forums and roundtable
• Discussant (organized paper and poster forums and roundtable
discussion/scientific dialogue. Each added person must be identified
as one of these author types.
To identify additional authors, you
may select to:
• Find New Author to Add from the SPR/COS Database (information
will be entered for you). USE THIS SELECTION TO AVOID ENTERING DUPLICATE
RECORDS WITH A MINOR NAME VARIANT FOR AN AUTHOR ALREADY IN THE DATABASE.
• Add New Author Without Searching (you need to enter author
• Add New Author Without Searching using Address Information
from an already identified Author – this option will allow
you to automatically fill the affiliation information using one
of the already entered author information.
• Note that additional authors will appear in new columns
that appear towards the bottom of the page. After you have clicked
to add a new author, scroll down if you cannot see the new author
When you are finished adding authors,
click on “Save and Close.”
Title and Abstract Text: We strongly urge you to compose your abstract
submission electronically before you begin this process, so you
may cut and paste text into the appropriate fields. However, please
be aware of the following:
• TEXT CANNOT EXCEED APPROXIMATELY 400 WORDS, OR 2800 CHARACTERS
• Special characters, including mathematical operators such
as FIND THESE=, = and ˜, will not be transmitted over the Internet.
After you have placed text in the appropriate fields, use the “Special
Character” key above the title field to insert special characters.
These will be inserted wherever your cursor was on the screen before
you selected your special character. You may cut and paste these
to anywhere in the text. Be sure to move the following semi-colon
• You can view your abstract in the format it will appear
in the SPR annual meeting printed program by clicking on the "View
Program Format" button, right next to the Title field.
Abstract Theme: You must select an abstract theme. Only one theme
per abstract submission.
Key Words: Select as appropriate.
AudioVisual Equipment Requests
Step 7 Conflict of
Interest Disclosure Statement (required). Please complete as appropriate
for each author.
Proofread: You must proofread your submission
(optional): Co-author Editing:
You may choose to have co-author(s) edit the abstract, to the extent
you identified who have the right to do so. Provide co-authors with
the tracking ID number to facilitate access.
Submit: After proofreading, and editing if necessary, please hit
the submit button. Your submission will remain in “draft”
status until you, as the entering author, click the “Submit”
button. The deadline for submitting is Monday, October 20, 2008,
at 11:59 PM ET.
to Enter and
Open "Submit an Abstract"
section on the left by pressing the section title which will change
it to bold red text.
• Enter data and press the "Save" or "Save
and Continue" button at the bottom which will save the data
for that section
• Open the next section
• The abstract will be marked "Draft" if you exit
before completing the process
Press the "Submit" button in the last section if a check
mark exists in every section which will change the status of the
abstract from "Draft" to "Submitted for Review"
• All abstracts on which you are an author will be listed
and marked either "Draft" or "Submitted for Review"
if you login at a later time
• All abstracts in "Draft" may be edited at any
time through 11:59 PM (ET), October 20, 2008.
• After October 20, 2008, you may review your abstracts but
not edit them
• After October 20, 2008, abstracts marked "Draft"
will not be considered for inclusion in the program
Please don’t hesitate to contact
the administrative office with submission questions. Jennifer Lewis
will gladly walk you through any of the submission steps. In particular
you may benefit from a few minutes of explanation as to how to start
the organized symposia submission process.
Society for Prevention Research
11240 Waples Mill Road Suite 200
Fairfax, VA 22030