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2008 SPR
Annual Meeting Abstract Information
IMPORTANT
MESSAGE:
Notifications to all accepted abstracts were emailed in late-March.
If you did not receive an email, please contact Jennifer Lewis,
SPR Executive Director, at either jenniferlewis@preventionresearch.org
or call 703-934-4850, ext. 213.
Information
for Authors
The Community of Science (COS) website will
be managing our abstract submissions this year. The COS site
will be available for submissions beginning Wednesday, September
5, 2007. To facilitate reviews and scheduling, all abstracts
will be submitted via the website. Click here for detailed
submission instructions and click here for the link to the
COS website. Special arrangements may be worked out through
the SPR administrative office for those unable to access the
Internet.
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Deadline
for Submission
The online abstract submission site is now
open. Submission deadline is October 29, 2007.
Presenting Author Acceptance notifications will be e-mailed
in mid-February 2008.
Presenting Author Schedule Notifications will be e-mailed
late-March 2008.
The complete schedule will be available April 2008.
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Author
Instructions
Please note that abstract text cannot exceed
approximately 400 words, or 2800 characters including spaces.
Abstracts to SPR should focus on the theme
of the SPR Annual Meeting and the mission of SPR and may consist
of reports of empirical findings, discussions of theoretical,
conceptual or methodological issues, and presentations of
innovative work in the field of prevention science. Research
conducted at all phases of the prevention research cycle are
welcomed, including studies of epidemiology, etiology, preventive
intervention trials, demonstration projects, policy research,
natural experiments, program evaluations, clinical trials,
prevention-related basic research, pre-intervention studies,
efficacy and effectiveness trials, population trials, and
studies of the diffusion/dissemination of science-based prevention.
Researchers, practitioners, and advocates
within all content areas of public health, education, human
services, criminal justice, and medical science that focus
on preventive behavioral interventions, prophylactics, or
health policy strategies are welcome to submit on relevant
topics, including, but not limited to health promotion, maternal
health, infant and child health, mental health/mental disorders,
family conflict, substance abuse and addiction (alcohol, tobacco,
illicit drugs), suicide, violence, delinquency, crime, academic
failure, dropping-out of school, cardiovascular disease, cancer,
HIV/AIDS and other sexually transmitted disease, unintended
pregnancy, unemployment, occupation safety, auto accidents,
unintended injury, poverty, welfare, and managed care.
Further, SPR strongly encourages submissions
by early career prevention scientists, including graduate
students, post-doctoral fellows, and researchers who have
recently begun to work independently.
One of SPR’s missions is to facilitate
the development of more junior prevention scientists. We encourage
senior researchers to collaborate with early career researchers
and submit linked abstracts for presentations on specific
themes or individual projects. These need not be limited to
organized paper or poster forum presentations.
Given the limited time and rooms for oral
presentations, we are especially interested in organized paper
symposia and poster forums that include authors from a variety
of research groups and from more than one project. The Program
Committee also encourages organized paper symposia and poster
forums consisting of several authors from single research
studies, such as multi-site and/or longitudinal studies.
We are continuing to accept submissions for
organized poster symposia which was a new format introduced
at the 2004 annual meeting. The organized poster forum combines
the individual interactions of a poster presentation and the
extended group discussion opportunities of an organized symposium.
We encourage authors to consider submitting
an individual poster presentation. We seek broad participation
in the conference, and many individual poster presentations
can be accommodated. We will again combine the two evening
poster sessions with receptions to enhance camaraderie.
Please note that all submissions must be in
English as all presentations will be in English.
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Abstract
Types
Individual Paper Presentation
Abstracts of individual research papers may be submitted for
a 15-minute oral presentation. A maximum of three individual
papers will be grouped together based on a theme within a
90-minute concurrent session. A volunteer chair will facilitate
an extended period of open discussion following the three
oral paper presentations.
Individual Poster Presentation
Poster displays allow presenters to discuss their research
with interested colleagues during a two-hour block of time.
The poster sessions will be held in the early evening along
with a reception, and will not compete with any other sessions.
Organized Paper Symposium
An organized paper symposium provides for multiple oral research
presentations to be made on a single theme involving a brief
introduction by the chair, 3 (maximum) presenters, with one
discussant (encouraged, though optional) and open discussion
from the floor. Presenters have 15 minutes to present the
core content and the discussant has 15 minutes to comment
upon the presentations with 30 minutes reserved for interactive
discussion, facilitated by the chair, between the presenters
and the session audience. An abstract should be submitted
that describes the overall symposium, and separate abstracts
should be submitted for each proposed presentation (that is,
4 abstracts should be submitted for a symposium with 3 presenters).
Organized Poster Forum
An organized poster forum provides for multiple, 4-8 (maximum),
poster research presentations to be made on a single theme.
Posters will be displayed for a 45-minute period allowing
time for presenters to individually discuss their research
with the session audience as they move through the posters.
15 minutes is allocated for comments from a discussant (encouraged,
though optional) and 30 to 45 minutes (if no discussant) of
general discussion, moderated by the chair, between the presenters
and the session audience.
Roundtable Discussion/Scientific
Dialogue
A roundtable discussion/scientific dialogue (RD/SD) does not
present research findings, but rather addresses an area or
issue of fundamental importance to the field, in a format
that encourages a lively exchange of different points of views.
Examples include training and funding opportunities in prevention,
priorities in prevention, and advocacy for the use of scientific
approaches to prevention. The RD/SD chair and the panel of
3-6 discussants often include members/people outside the research
community. The 90-minute RD/SD should include a brief introduction
clearly outlining the issues presented by the chair followed
by each of the discussants elaborating on their different
viewpoints and perspectives on the issue. Then the chair facilitates
extended open discussion with the session audience and the
discussants. The RD/SD abstract submission should include
only one abstract (unlike an organized symposium), which should
include the names of the chair and the discussants, an outline
of the issue and varying viewpoints and indicate which discussant
will be elaborating on each viewpoint.
Technology Demonstration
Abstracts are encouraged that describe prevention-related
technology and science-based prevention program materials.
A technology demonstration session will be presented during
the conference for "hands-on" presentations of technology,
such as statistical analysis programs, data collection instruments
and techniques, literature search techniques, or science-based
prevention curricula. The technology demonstration session
will be held in the early evening along with a reception concurrently
with the poster sessions.
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Author
Roles
All persons associated with an abstract submission
shall be included in the abstract author information. Please
select author roles carefully. To maximize participation in
oral presentations a limit on a Presenting Author’s
abstract submissions has been instituted. Oral presentations
are limited to TWO per person, therefore when inviting your
presenters for an organized symposium, confirm that they have
not already committed to more than one other organized symposium
presentation, an individual oral presentation, or a poster
forum presentation. Chairing a symposium or being a discussant
does not count as an oral presentation.
Entered By – This individual is responsible
for accurate entering of all abstract information and may
or may not be an author or presenter. There is a minimum and
maximum of one “Entered By.”
Primary Author – This individual is
the primary author of the abstract and/or research paper.
The primary author may or may not be a presenting author and
may or may not attend the meeting. There is a minimum and
maximum of one “Primary Author.”
Presenting Author – This individual
is the presenter for oral (both individual papers or within
an organized symposium) and poster presentations and technology
demonstrations. This individual must attend the meeting. There
is a minimum and maximum of one “Presenting Author.”
A presenting author is limited to TWO oral presentations in
the meeting.
Co-Author – This individual(s) is a
co-author on the abstract and/or research paper. Co-authors
may or may not attend the meeting. There is no minimum or
maximum requirement for “Co-Authors.”
Chair – This individual organizes the
symposium, roundtable/scientific discussion or poster forum.
The chair is responsible for coordinating the presenters’
abstracts, selecting the theme for the submission and that
the presenters and discussant attend the meeting. The Chair
acts as moderator to ensure presenters keep to the 15-minute
time limit and to facilitate the open discussion segment of
the session. The Chair must attend the meeting. There is a
minimum and maximum of one Chair for an organized symposium,
roundtable/scientific dialogue and poster forum.
Discussant – This is an optional role
in organized symposia and a role in roundtable discussions/scientific
dialogues. Discussants are not expected to give presentations.
In an organized symposium a discussant’s role/goal is
to identify common themes among the presentations, clarify
the “big-picture,” and integrate the research
presentations. In a roundtable/scientific discussion a discussant’s
role is to elaborate on varying perspectives within the specified
area or issue. Discussants are not limited to the number of
organized symposia or roundtable/scientific dialogues in which
they participate.
Note to all Presenting Authors, Chairs and
Discussants – If your abstract(s) and session(s) are
accepted you are required to register for the meeting.
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Basic
COS Abstract Submission Rules
The direct URL for the Society for Prevention
(SPR) COS abstract submission site is http://ams.cos.com/cgi-bin/login?groupId=32607&meetingId=267
or you can click here to go to the COS Log in Page. Note:
you must activate cookies to use the COS site. When you are
on the COS site each abstract submission step has its own
set of instructions displayed.
It is important to note that throughout the
abstract submission process you MUST press the "Acknowledge
and Continue" button at the bottom of the page.
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Step
by Step Abstract Submission Guidelines
The direct URL is http://ams.cos.com/cgi-bin/login?groupId=32607&meetingId=267
OR click here to link to the COS Log In Page.
Enter your COS username and password.
New to the COS System? Click on the link “Create a New
Account”
o Another screen will appear, asking you for
some information.
o COS will then email you your username and password.
After you log in, you will be taken to the
Electronic Submission page.
Click Create/Edit an Abstract to begin the
submission process or to edit an abstract that you’ve
already started.
The next page, Status of Current Documents
page, lists all the abstracts associated with your name. This
page will be blank (you will not see any abstracts associated
with your name) when you log in for the first time unless
someone else has entered an abstract with you as one of the
authors.
You can “Create a New Abstract”
or “Edit” an existing abstract.
The status (draft, submitted, accepted, rejected)
of all your abstracts (if you have already started some) is
listed in the table as well.
Step 1: Identify the type of abstract you
are submitting. You must select one type of submission, and
you cannot change the submission from one type to another
once you have made that choice. i.e., you cannot change a
submission from a poster to a paper once you have begun.
From here you are taken to the actual submission
process. The submission steps are listed on the left-hand
side of the screen, and they will automatically be checked
off as you complete each step of the submission process. You
can go to any step by clicking on it.
Step 2: Author Identification:
Identify authors for each submission.
The screen will allow you to see up to three
authors at one time, although you may have to scroll down
the screen to see all the information on each author.
You should identify which person listed may edit the submission,
and you should identify each person as one of the following:
• Entered By (the person doing the actual submission)
• Primary Author
• Presenting Author
• Co-author
• Chair (organized paper and poster forums and roundtable
discussion/scientific dialogue)
• Discussant (organized paper and poster forums and
roundtable discussion/scientific dialogue. Each added person
must be identified as one of these author types.
To identify additional authors, you may select
to:
• Find New Author to Add from the SPR/COS Database (information
will be entered for you). USE THIS SELECTION TO AVOID ENTERING
DUPLICATE RECORDS WITH A MINOR NAME VARIANT FOR AN AUTHOR
ALREADY IN THE DATABASE.
• Add New Author Without Searching (you need to enter
author information)
• Add New Author Without Searching using Address Information
from an already identified Author – this option will
allow you to automatically fill the affiliation information
using one of the already entered author information.
• Note that additional authors will appear in new columns
that appear towards the bottom of the page. After you have
clicked to add a new author, scroll down if you cannot see
the new author information.
When you are finished adding authors, click
on “Save and Close.”
Step 3: Title and Abstract Text: We strongly
urge you to compose your abstract submission electronically
before you begin this process, so you may cut and paste text
into the appropriate fields. However, please be aware of the
following:
• TEXT CANNOT EXCEED APPROXIMATELY 400 WORDS, OR 2800
CHARACTERS INCLUDING SPACES.
• Special characters, including mathematical operators
such as FIND THESE=, = and ˜, will not be transmitted
over the Internet. After you have placed text in the appropriate
fields, use the “Special Character” key above
the title field to insert special characters. These will be
inserted wherever your cursor was on the screen before you
selected your special character. You may cut and paste these
to anywhere in the text. Be sure to move the following semi-colon
as well.
• You can view your abstract in the format it will appear
in the SPR annual meeting printed program by clicking on the
"View Program Format" button, right next to the
Title field.
Step 4 Abstract Theme: You must select an
abstract theme. Only one theme per abstract submission.
Step 5 Key Words: Select as appropriate.
Step 6 AudioVisual Equipment Requests
.
Step 7 Conflict of Interest Disclosure Statement (required).
Please complete as appropriate for each author.
Step 8 Proofread: You must proofread your
submission
Step 9 (optional): Co-author Editing: You
may choose to have co-author(s) edit the abstract, to the
extent you identified who have the right to do so. Provide
co-authors with the tracking ID number to facilitate access.
Step 10 Submit: After proofreading, and editing
if necessary, please hit the submit button. Your submission
will remain in “draft” status until you, as the
entering author, click the “Submit” button. The
deadline for submitting is Monday, October 29, 2007, at 11:59
PM ET.
How
to Enter and Save Data
Open "Submit an Abstract" section
on the left by pressing the section title which will change
it to bold red text.
• Enter data and press the "Save" or "Save
and Continue" button at the bottom which will save the
data for that section
• Open the next section
• The abstract will be marked "Draft" if you
exit before completing the process
Press the "Submit" button in the last section if
a check mark exists in every section which will change the
status of the abstract from "Draft" to "Submitted
for Review"
• All abstracts on which you are an author will be listed
and marked either "Draft" or "Submitted for
Review" if you login at a later time
• All abstracts in "Draft" may be edited at
any time through 11:59 PM (ET), October 29, 2007.
• After October 29, 2007, you may review your abstracts
but not edit them
• After October 29, 2007, abstracts marked "Draft"
will not be considered for inclusion in the program
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Questions
Please don’t hesitate to contact the
administrative office with submission questions. Jennifer
Lewis will gladly walk you through any of the submission steps.
In particular you may benefit from a few minutes of explanation
as to how to start the organized symposia submission process.
Society for Prevention Research
11240 Waples Mill Road Suite 200
Fairfax, VA 22030
Tel: (703)–934-4850
Fax: (703)–359-7562
Email: info@preventionresearch.org
Website: www.preventionresearch.org
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